资讯科技设备政策

总统内阁于2017年6月27日通过
Revisions Adopted by President’s Cabinet 3/27/18; updated 8/18/22

I. 范围及定义

This policy covers the procedures for the issuance and 使用 of EGSC information technology equipment by employees and the 使用 of personal mobile devices by college employees 在工作场所. 

“EGSC information technology equipment” is equipment and related accessories owned by the college and issued to the employee under the procedures described below, including but not limited to:  “Mobile device:” any electronic device with the ability to transmit or receive data, text, email, and/or voice, with Web functions, via a College-approved 手机网络. Examples: smartphones, cellular equipped tablets, laptop, notebook 电脑. Accessories: cell phone battery charger, power bank, earbuds, mobile device cover, external keyboard and mo使用,  software, speakers, power extension cable, external hard drive or flash drive, printer, projector, surge protector, wireless presenter.

“个人移动设备”:员工拥有的移动设备. 手机的使用 device 在工作场所 is governed by the provisions in paragraph E.

II. 政策

员工可以使用EGSC信息 technology equipment for performing job related 工作场所或外部环境的职责. 员工可以使用EGSC信息 technology equipment in external settings for activities and events that support and 促进学院的使命. 申请使用和取得的程序 对上述每种情况的批准见下文.

1. 1. 发给员工的信息技术设备
      
      采购和发放给员工: EGSC information technology equipment, subject to the mobile device limitations noted in paragraph B, may be issued to an employee upon approval of the supervisor and approval of purchase by the Business Office, as provided in paragraph C herein. 员工将被要求签署 IT设备/软件使用表格和协议 upon receipt of the equipment from the 信息技术 Department.
      
      短期发放给员工: An employee may also request to check out college owned information technology equipment, for a shorter duration, for the purposes of 使用 在工作场所 or in an external setting (ex: presentation at civic club or professional meeting, etc.).  员工 must request 使用 of the IT equipment through a college work request. 批准 short term 使用 and off campus 使用 is required by the Vice President for Information 发布或使用前的技术或其指定人. 在这两种情况下，员工都会 被要求在 IT设备/软件使用表格和协议  upon receipt of the equipment from the 信息技术 Department.
      
      
   2. 移动设备:
      
      的 College will not provide to faculty and/or staff college-owned mobile devices, data plans or other equipment with cellular connectivity for 使用 in the course of 完成与大学工作相关的业务. 雇员可以例外 in certain positions with a documented need for a mobile device such as:
      1. 警察局 Staff (Chief, Assistant Chief, Swainsboro on-duty officer, Statesboro 值班人员);
      2. 信息技术 employees responsible for emergency notification messages;
      3. Plant Operations (Director, Energy Manager, Landscape Supervisor, Custodial Supervisor, Statesboro Location Manager); and
      4. 住房 Staff (Director, Residence Life Coordinator, Resident Assistant Staff –shared).
         
         For departments with rotating staff, the mobile device may be shared among employees.  Additional positions may be identified for college issued mobile devices and must 遵循此处的请求程序.
   3. 采购申请程序
      
      的 unit heads must request an information technology equipment and/or accessory purchase 有理由的，来自商务办公室. 如果批准，设备和相关的 配件将由营业处采购. 由商务办公室出具 mobile phones and the IT Department will issue all other information technology equipment 以及员工的相关配件. EGSC信息技术设备 仍然是学院的财产. 当EGSC设备提供给 the employee, the employee will be made aware of this policy, including the loss or 损坏条款，必须填写并签字确认 EGSC usage form and agreement relative to the equipment issued to the employee. 的 Business Office and IT will retain a copy of the respective forms.
      
      
   4. 员工的责任
      
      该员工负责:
      1. 1. 设备仅用于学校事务. 员工不应该把自己的设备借给别人 给除了员工以外的任何人. 员工对所有的使用和 设备的使用者.
         2. Ensuring the physical protection of the equipment and accessories from damage or unauthorized 使用.
         3. Immediately reporting to the need for repair as well as loss, theft or damage to the equipment and accessories (mobile phones to Director of Business Operations; all other 设备(致资讯科技副总裁).
         4. Accidental loss or damage to the equipment or accessories while the employee is engaged in work 活动 must be reported to the college (mobile phones to Director of Business Operations; all other 设备(致资讯科技副总裁). 的 repair or replacement cost will be paid by the employee’s unit or units, if the employee 向两个单位报告. 如果设备或附件丢失或损坏 an employee’s personal 使用 of the equipment, the employee will bear the cost of replacement. 的 cost of replacement will be determined by the college in consultation with the 供应商.
         5. Ensuring that the equipment and accessories are not 使用d for commercial or political 活动.
         6. 阅读和理解本政策和 EGSC资讯科技可接受使用政策 including not installing apps and programs on the device without prior approval from 上述3、4个学院单元.
         7. 理解设备的使用要接受审核.
         8. Any record made or received in connection with the transaction of college business is a public record subject to the Georgia Open Records Act, unless confidential or 免除.
         9. Ensuring that the equipment and accessories are returned to the college when no longer needed, the employee transfers, or terminates employment with the unit or college.
   5. 个人移动电话

Personal calls during business hours should be limited and, whenever possible, made 在员工的午餐时间. 除非是预料中的紧急情况 personal mobile phones should be on mute or vibrate so as not to disturb or interfere 与工作. Personal mobile phones, if registered by the employee with EGSC’s ConnectEd 紧急通知服务，应设置为震动.

资讯科技设备/软件使用表格及协议(PDF)